People and HR12 checksonceabout 10 minutes, estimate; adjust for site

Training sign-off checklist

This checklist covers proof that a person can do a job before working alone. Tick each item at the point of work and record any failure.

0 of 12 checked

1Prepare the person or record

Skill standard is written
Trainer name is recordedMUST
Training dates are entered
Safety instruction is completed [VERIFY]MUST

2Review and confirm

Worker demonstrates task under supervisionMUST
Output sample meets specification
Worker knows stop and escalation rule
Knowledge gaps are written

3Approve and file

Trainer signs assessmentMUST
Supervisor approves independent work [VERIFY]
Next review date is given
Skill matrix is updated

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Check before you rely on it. These need a check for your site or with the official source: Safety instruction is completed; Supervisor approves independent work. This is a practical starting list, not a legal or safety certificate.

When to use it

The trainer and supervisor uses this list when setting up or approving this activity. Allow about 10 minutes for the checks, plus time for any problem found. Work from the personnel file, attendance sheet or training register. Look at the actual item before ticking it. Mark No when evidence is missing and explain why.

Its scope is specific: proof that a person can do a job before working alone. First confirm skill standard is written, then examine the relevant work before approval or handover. The person named at the top should complete the checks as the work happens. Do not sign a page from memory later.

If an item is a "No"

For a failed (must) check, hold the affected work at its current stage. The trainer and supervisor records the item, current job or lot, time and a clear note. Tell the person authorised to release that work. Do not tick Yes after simply sending a message. Recheck the item and record who accepted it before proceeding.

For this checklist, pay particular attention when worker demonstrates task under supervision cannot be confirmed. Check the supporting record or the actual material. A photo alone may not prove a measurement or approval. Note missing evidence.

For other failures, name an owner and due date. Escalate safety, compliance or customer risks before release.

Common mistakes

Ticking trainer name is recorded without looking at the actual item or source record.
Writing "done" when output sample meets specification has not been checked.
Closing the sheet even though trainer signs assessment is still unknown.
Filing the page with no name, no date or no owner for failed items.

Make it your own

Print this on A4 or keep it in a shared sheet. Add a column for the person clearing each failed item. In a foundries business, adapt the references to the part, lot, machine or delivery document your team actually uses. In garments, name the local register and sign-off owner. Remove a check only if it truly cannot apply, and write down why. Do not remove critical safety or statutory checks without qualified review.

Try the list on a real job, then ask the trainer and supervisor which records were hard to find. Keep one approved version with a revision date so the team uses the same checks.

Review required: This is a practical starting list, not a legal or safety certificate. Check the current rules and get a qualified person to review it for your site. Items marked [VERIFY] need a site-specific or official-source check before use.

A checklist only works if someone ticks it, every time, and someone reads it.

Questions people ask

Who should sign the training sign-off checklist?

The trainer and supervisor who performed the check signs it. If a different person approves release, capture that name too. Do not use another person’s signature.

What if skill standard is written cannot be confirmed?

Mark No, describe what you looked at and hold the affected work if it is a critical item. Ask the authorised owner to decide the next action. Keep the result in the same record.

Can we use the short version instead of the full checklist?

Use the short version for a quick reminder. The full list has the remaining checks, failed-item notes and signature. Keep it for the actual decision and review.