Audit documents are scattered
Decide what evidence belongs together and who maintains it.
01 · What is usually happening?
An audit, a customer visit or a certification review is announced. Suddenly the business has two weeks to find records spread across drawers, laptops, chats and old emails.
The work is done in a rush, some records cannot be found, and the audit is stressful for everyone.
The question people usually ask“Where is the evidence?”
The more useful question“What does an audit usually ask for, and where is each record kept?”
02 · Common causes
- 01Records are kept by whoever made them
- 02No standard list of what an audit needs
- 03Documents are on paper and on several devices
- 04Naming and filing differ by person
- 05Old records are discarded or lost
- 06Preparation starts only after the notice
03 · What to check now0 of 6 checked
04 · What good looks like
- 01A standard list of what each audit needs.
- 02Records are filed in one agreed structure.
- 03Documents are scanned or photographed as they are made.
- 04An owner checks readiness every quarter.
- 05Any record can be found in minutes.
05 · Where this connects
This rarely stays in one department
What it can lead to: Audits become a scramble, and gaps are found by the auditor, not the business.
Start from a problem
Work flows left to right, top to bottomKEYMost important for manufacturing
These support every part of the business
Problem
Audit documents are scattered
Usually connected to
How it spreads
- Compliance & Support
What it can lead to: Audits become a scramble, and gaps are found by the auditor, not the business.
lamplamp could file photos and documents against the order, batch or machine they belong to.
Related guidesHow to decide who should see what business information
08 · lamp
lamp could keep this moving
lamp is not available yet. These are things it is being built to do.
- lamp could file photos and documents against the order, batch or machine they belong to.
- lamp could list what a given audit usually asks for and what you already have.
- lamp could find a past record by describing it.
- lamp could remind owners of records that are missing.
Does your business handle this differently?Tell us what we have missed: a cause, a check, or a better way of handling it.
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