Important certificates are expiring
Track renewal dates before they affect the business.
01 · What is usually happening?
Licences, certificates, calibration records and insurance all have renewal dates, kept in different files and different heads. One lapses unnoticed and the business finds out when a customer or an inspector asks.
Renewing in a hurry costs more, and sometimes work has to stop in the meantime.
The question people usually ask“What is expiring?”
The more useful question“Which certificates matter most, when does each lapse, and who renews it?”
02 · Common causes
- 01No single list of certificates and dates
- 02Renewal is left to whoever remembers
- 03The documents are scattered
- 04Lead time for renewal is not known
- 05Calibration and inspection dates are tracked separately
- 06The owner is the only one who knows the full list
03 · What to check now0 of 6 checked
04 · What good looks like
- 01One list with dates, owners and lead times.
- 02Reminders go out well before each date.
- 03Documents are stored together.
- 04Renewals are started in good time.
- 05The owner sees the next ninety days at a glance.
05 · Where this connects
This rarely stays in one department
What it can lead to: A lapsed certificate stops a delivery or an audit.
Start from a problem
Work flows left to right, top to bottomKEYMost important for manufacturing
These support every part of the business
Problem
Important certificates are expiring
Usually connected to
How it spreads
- Compliance & Support
What it can lead to: A lapsed certificate stops a delivery or an audit.
lamplamp could build the list of certificates from the documents you already have.
06 · Related processesQuality issue to closure
Related guidesHow to decide who should see what business information
08 · lamp
lamp could keep this moving
lamp is not available yet. These are things it is being built to do.
- lamp could build the list of certificates from the documents you already have.
- lamp could remind the owner of each renewal ahead of its lead time.
- lamp could chase the person or agency handling each.
- lamp could show everything that lapses in the next ninety days.
Does your business handle this differently?Tell us what we have missed: a cause, a check, or a better way of handling it.
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