Inspection records are incomplete
Define the minimum evidence for each critical check.
01 · What is usually happening?
Inspection is done, but the sheet is filled afterwards from memory or left blank when the line is busy. When a customer or auditor asks for the record, there is a gap.
The gap is not always about quality. It is about being unable to show that the quality was checked.
The question people usually ask“Can we prove we inspected it?”
The more useful question“What record should exist for each batch, and why does it go missing?”
02 · Common causes
- 01Recording is a separate task after the inspection
- 02Paper sheets are lost or damaged
- 03Inspectors are pulled onto other work
- 04The format asks for more than anyone needs
- 05Nobody checks that sheets are complete
- 06Sheets are filed in different places
03 · What to check now0 of 6 checked
04 · What good looks like
- 01The record is made at the time of inspection.
- 02The format asks only for what is needed.
- 03Completeness is checked each day.
- 04Records are stored in one searchable place.
- 05Any batch can be shown to a customer in minutes.
05 · Where this connects
This rarely stays in one department
What it can lead to: A customer or auditor asks for proof and the business cannot produce it.
Start from a problem
Work flows left to right, top to bottomKEYMost important for manufacturing
These support every part of the business
Problem
Inspection records are incomplete
Usually connected to
How it spreads
- Quality
What it can lead to: A customer or auditor asks for proof and the business cannot produce it.
lamplamp could fill the inspection record from a photo of the sheet.
06 · Related processesQuality issue to closure
07 · Useful toolsTemplateQuality Issue Log
Related guidesHow to decide who should see what business information
08 · lamp
lamp could keep this moving
lamp is not available yet. These are things it is being built to do.
- lamp could fill the inspection record from a photo of the sheet.
- lamp could flag a batch with missing fields.
- lamp could file records by order and batch.
- lamp could find a past record in seconds for a customer.
Does your business handle this differently?Tell us what we have missed: a cause, a check, or a better way of handling it.
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