Supplier invoices take too long to verify
Match PO, receipt and invoice before payment.
01 · What is usually happening?
A supplier invoice arrives. Someone must check it against the PO and the goods receipt, and each of those is in a different place with a different person. The invoice waits in a pile.
Suppliers chase for payment, and the business pays late or pays a wrong amount.
The question people usually ask“Is this invoice right?”
The more useful question“Does it match the PO and what was actually received, and who will approve it?”
02 · Common causes
- 01The PO, the receipt and the invoice are not linked
- 02Invoices arrive by email, post and chat
- 03Quantity and rate differences are found by hand
- 04Approval depends on one person
- 05Short or rejected receipts are not recorded
- 06No clear owner for the verification step
03 · What to check now0 of 6 checked
04 · What good looks like
- 01Every invoice is matched to its PO and receipt.
- 02Differences are flagged automatically.
- 03Approval has a named owner and a deputy.
- 04Invoices arrive in one place.
- 05Time to verify is measured.
05 · Where this connects
This rarely stays in one department
What it can lead to: Suppliers are paid late or wrongly, and trust with them erodes.
Start from a problem
Work flows left to right, top to bottomKEYMost important for manufacturing
These support every part of the business
Problem
Supplier invoices take too long to verify
Usually connected to
How it spreads
- Finance
What it can lead to: Suppliers are paid late or wrongly, and trust with them erodes.
lamplamp could read each supplier invoice and match it to the PO and receipt.
07 · Useful toolsTemplateOpen Purchase Order Tracker
Related guidesReducing purchase approval delays
08 · lamp
lamp could keep this moving
lamp is not available yet. These are things it is being built to do.
- lamp could read each supplier invoice and match it to the PO and receipt.
- lamp could flag differences in rate or quantity.
- lamp could send the approver a one-tap summary.
- lamp could show which invoices will fall due this week.
Does your business handle this differently?Tell us what we have missed: a cause, a check, or a better way of handling it.
Suggest an addition